Wednesday, April 16, 2014

Frequently Asked Questions: Grants

Q: I just learned about the grant opportunities two weeks ago, may I have an extension?
A: No, the deadline is set up to allow time for processing and reviewing the proposals and notification of funding to be in place before members plan their semesters. 

Q: I missed this deadline, may I apply again?
A:  Yes, fall rounds are due October 12, 2012.

Q: Are the grants due at 5:00 p.m. or 11:59 p.m.?
A: The grants are due by 11:59 p.m. EST

Q: May I send a PDF without signatures and then follow with a hard copy containing the signatures?
A: In order to meet our record keeping guidelines, we must have a PDF version with signatures sent via e-mail.  If you are having trouble, your Sponsored Research/Grants Office or Departmental Secretary should be able to help you.   

Q: I just noticed that it says a “cash match” is required.  What does that entail?
A: The dollars must be institutional dollars.  A cash match ideally should come from your department.  If that is not an option, speak with your Sponsored Research/Grants Office.  They can help you locate institutional cash match. You may not provide an in-kind match.

Q: Is it okay if I use my salary as cash match?
A: Yes, but only as long as you can provide a letter from your Department Chair or Department Head indicating the percentage of your time that is planned as cash match is being allowed as release time to work on your ICC funded project. 

Q: If we’re matching a student employee or a Graduate Assistant that is dedicated to this project, is that cash match?
A: Yes.

Q: Are supplies a cash match?
A: No. Supplies are not cash match because it is difficult to prove that they are being used solely for your grant funded project.   

Q: Are capital items, such as a computer or office equipment, considered a cash match?
A: Yes, as long as the items are being purchased because of this grant funded project.

Q: I need help finalizing my budget.  Can an ICC staff member review my budget before I turn it in?
A: The Sponsored Research/Grants Office typically has someone on staff who can help you on your budget and can serve as your Account Manager.

Q: What is the difference between the Fiscal Officer and the Account Manager?
A: This Fiscal Officer signature should be from the College/University Treasurer or Vice President for Finance.  The Account Manager is the person from your Sponsored Research/Grants Office or from your unit who will be overseeing and managing the fiscal aspects of your grant.  You may not be your own Account Manager.

Q: I tried to submit my grant to This email address is being protected from spambots. You need JavaScript enabled to view it. , but it bounced back saying my file was too large. 
A: If your file is too large, you must compress or zip your files.  If you aren’t sure how to do this, your campus Grants Office or IT Department will be able to help you.

Q: Do you mind taking a look at my proposal and give me feedback before I “officially” submit?
A: To be fair to all applicants, we cannot pre-review your proposal.  Please submit your proposal through the ICC grant intake account so that it can be properly and fairly reviewed. 

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Indiana Campus Compact is grateful to Lilly Endowment Inc. for significant funding in support of programs, training,and resources for our member campuses that allow them to deepen their commitment to community engagement and service-learning.